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Distribution model — one business with many shops

Seed and fertiliser dealers with many shops

When the rain comes, your shops are not short of stock. They are short of the right stock in the right village.

You run agri shops in several market towns. The whole year is decided in a few weeks after the rain. Credit goes out to farmers until harvest, and the seed you cannot sell must reach the company before its return date. Vyavora shows every shop's stock and credit on one screen, so you move goods before the chance is gone.

The trade

How this trade really works

From the factory to the customer, each person in the chain wants something different. Most of what goes wrong comes from the gaps between them.

Your villages do not sow on the same day

The rain reaches one block before another. Canal villages sow paddy early. Dry villages wait for a proper spell before they put in soybean or groundnut. Your shops sit across this spread. One shop is in the middle of its busiest week while another is still quiet. The stock you placed evenly before the season is now in the wrong proportion everywhere.

Farmers change crops at the counter

A farmer who booked cotton seed walks in after a late monsoon and asks for soybean instead. Another drops paddy for a short pulse crop because the canal water is not coming. Your shop managers know this the moment it happens. You, sitting in the main shop, hear about it at night, if at all.

Credit is how this trade runs

Almost every farmer buys on credit and pays after harvest. Each shop keeps its own book. Some managers are strict, some are soft with old customers, and some cannot say no to a relative of the village headman. The total owed to you across all shops is a large figure that nobody has ever added up in one place.

Unsold seed has a return deadline

The company takes unsold seed back, but only for a fixed time after the season. Seed lying at the back of a far shop past that time is your loss, not the company's. Every year some of it is found too late, when someone finally cleans out the godown.

A pest attack empties one shop in days

When bollworm or a sucking pest hits one area, every farmer there wants the same spray in the same week. The shop in that village runs out within days. Your other shop a short drive away has the same spray on its shelf, because the attack has not reached there yet.

The farmer trusts your counter, not the company

He comes to you because your advice worked last year. If your shop is out of what you advised, he will buy whatever the next shop recommends. You lose that farmer's whole season, not just one bag.

Where the money quietly goes

What you cannot see today, and what it costs you

You do not know what is lying in which shop

Each manager knows his own shelf. Nobody knows all the shelves together. So when one shop runs short, you buy fresh stock from the distributor on credit, while the same item sits unsold in your own shop down the road.

Credit is spread across many books

You cannot see which farmer owes which shop, or how much credit each shop has given this season. A farmer who owes money in one shop can still take credit in your other shop. You find out at harvest, when he pays one and not the other.

Old stock hides at the back of the far shops

Last year's spray, a slow pack size, seed of a variety nobody asked for. In the shop you visit daily you would notice it. In the shop you visit only now and then you do not. The money stays locked there until the stock is no use to anyone.

You cannot tell which shop really earns

One shop sells a lot but gives heavy credit and big discounts to keep farmers. Another sells less but sells the items that leave a proper margin. You treat them as equal, because you only see sales. The quiet shop may be the one carrying the others.

Returns go back late or not at all

Before the company's return date, you need to know every unsold packet in every shop. Today that means phoning each manager and trusting his count. Whatever he misses, you pay for.

A season, the way it usually goes

The story you already know

It is late June in the Malwa plateau. You run an agri business with the main shop in Dewas and smaller shops in villages around it. The monsoon has come in patches. In one direction, farmers have already started sowing soybean. In the other direction the fields are still dry.

On the busiest morning, the shop where sowing has begun runs out of soybean seed and the common fertiliser. Its manager phones the distributor, who is short himself and serves the dealers who paid on time last season. Farmers wait, then go to the shop across the road. Meanwhile, your shop in the dry villages has soybean seed stacked to the roof and nobody buying. A week later, a pest attack in one block empties the spray shelf in your nearest shop, and you buy fresh stock on credit. Nobody remembers that cartons of the same spray are lying at your farthest shop.

After harvest the credit comes back slowly. More than one of your shops gave credit to the same farmer, and he paid only one. In the cleaning before rabi, a manager finds bags of seed behind the fertiliser stack. The company's return date has passed. You add up the season in your head. Sales were good. Yet the money in hand is less than you expected, and nobody can tell you where it went.

With Vyavora

What you see, once every shop bills on Vyavora

What you can now decide

Decisions you could not make before

Move it, do not buy it

When one shop runs out of soybean seed and another shop has it lying, move it the same day and record the move. You save the distributor's price, the wait, and the farmer who would have walked to another shop.

Follow the rain across your shops

Sales by shop, day by day, show you where sowing has started. Send stock to those shops first. The shops where fields are still dry can wait. Your stock goes where the farmers are, not where it was placed in May.

Answer a pest attack with your own stock

When one shop starts billing a spray far faster than usual, look at what the other shops hold. Move cartons from the shops the attack has not reached. Your farmers get the spray on the first day, not after the distributor finds some.

Return seed before the deadline

Before the company's return date, see every packet of returnable seed lying in every shop. Gather it and send it back on time. Seed found after the date is pure loss. Seed found before it is money back.

Clear old spray while it can still sell

When you see a spray has been lying in one shop since last season, move it to the shop where that pest is active now, or push it at the counter first. Old stock lying in a shop is a discount you have not given yet.

Stock each shop for its own crops

After a season you know which villages buy which varieties and which pack sizes. Next season, you order for each shop by what it really sold, not by an even split. Less goes to waste and less goes back.

Drop items that only look busy

Profit per item shows the ones you sell in large amounts at almost no margin after the scheme and the credit cost. You keep them if they bring farmers in. You stop pushing them as if they were your best products.

Where you get ahead

Where your competitor keeps losing

You never run dry in the rush week

The dealer across the road waits for the distributor. You move stock from your own quiet shop within hours. The farmer remembers the shop that had his seed on the day his field was ready.

You buy less from outside and give back less

Moving stock between your own shops means fewer emergency purchases on credit and fewer packets stranded past the return date. Over a season, that money stays with you, not with the distributor.

Companies want you as their dealer

A dealer who returns seed on time, does not overstock, and knows what each village bought is the dealer every company wants. You get better schemes and first stock in short years.

The same season, with Vyavora

The story, told again

The next June, the same business around Dewas. Every shop now bills on Vyavora, and each manager sees only his own shop. On your phone you see all of them, separately and together.

When the rain reaches one side first, the morning's sales show it. By midday, soybean seed is moving from the shop in the dry villages to the shop where sowing has begun, and the move is on record. When the pest attack hits one block, you see the spray billing jump at the nearest shop. You send cartons from your farthest shop that afternoon. When the internet drops in the village shop, billing carries on and catches up later.

After sowing, a list shows every returnable packet still lying in every shop. It all goes back to the company well before the date. Old spray from last year is moved to where it can still sell. At harvest, the credit is still collected by hand and still comes in slowly. But for the first time, you know which shop gave how much, and which of your shops actually made money this season.

Why the others agree to it

Everyone in the chain is better off

For the shop manager

He sees his own shop's stock and sales, nothing more. He no longer has to count everything over the phone when you call. When he runs short, he can see that stock is coming from another shop instead of waiting on the distributor. His billing does not stop when the village network goes down.

For the owner's accountant

Every sale and purchase is already stamped with its shop. GST is kept per shop and added up for filing. Stock moves between shops are on record, so the books for each shop agree with what is actually on its shelves.

For the owner's son or partner

He can run the business from any shop, or from home, without depending on one person's memory. When he takes over, the whole business is in front of him, not in the old ledgers of each shop.

What this does not do

Vyavora does not tell you when the rain will come or what the farmers will sow. It shows what is actually selling in each shop as it happens, so you can move stock in time. It does not track batches or the date printed on a packet. It shows how long that stock has been lying, which tells you well before that date that it will not sell in time. It does not collect your credit for you. It cannot replace your manager's judgement at the counter. It makes sure he has the right stock when he gives his advice.

Straight answers

Questions people in this trade ask

My shops are in villages with a weak network. Will billing stop?

No. Billing carries on without internet and catches up when the connection returns.

Can my shop manager see the other shops or my overall figures?

No. Each staff member is tied to one shop and sees only that shop. You see all of them.

Can I choose pack size and variety at the counter quickly?

Yes. Item details such as variety and pack size can be picked at the billing counter, so the same seed in different packs is not billed wrongly.

We keep our old stock and sales in Excel. Do we type it all in again?

No. Vyavora reads the Excel and PDF files you already keep.

Will this tell me how much seed to order for next season?

It will not guess the future. It shows you exactly what each shop sold last season, item by item, and what was left over. You order from that instead of from memory.

When I move stock from one shop to another, how is it recorded?

The move is recorded as it happens. The stock leaves one shop's count and enters the other's, so each shop's figures stay true.

Close to your trade

Trades that work the same way

Next step

See it on your own business.

Put your shops on Vyavora and watch a single season. Compare what you can see against what you believed. If they agree, you have lost nothing. If they do not, you have found where your money has been going.